Emergency Conditions Will be Gradually Reduced from 20 April

During the transition phase from emergency operation to the start of lectures on 4 May 2020, the following binding regulations will apply from Monday, 20 April 2020:

Hygiene concept

All members of the university are required to observe and adhere to the hygiene concept (German only) of the University of Jena.

Teaching and examinations

As a rule, teaching and examination activities should, until further notice, be done without classroom teaching and, if possible, converted to digital formats. Exceptions are possible in compliance with the health protection regulations of the university's hygiene concept. Please contact the Hörsaalmanagement in Dezernat 4 in good time to discuss the respective protection and hygiene measures:

  • Already announced exams of the winter semester 2019/20, which cannot be replaced by digital formats, can take place from April 20. Further examinations must be announced at least 14 days in advance.
  • Practical courses (e.g. laboratory internships, internships as part of final theses, etc.) that cannot be replaced by digital formats can take place from 20 April onwards.
  • Exams of the summer semester that cannot be digitally supported can be planned in attendance form.

The library (ThULB) is preparing a partial opening from May onwards in compliance with a hygiene plan. Always up-to-date information on the digital offer can be found at: www.thulb.uni-jena.de.

Until further notice, no conferences, workshops, concerts or other public events will take place. Major events are prohibited until at least 31 August 2020. Permitted numbers of participants will be announced in a regulation of the state of Thuringia, which we will inform about in the FAQs on the homepage of the university.

Museums and collections will remain closed until further notice.

Home office and presence

The university is gradually preparing to reduce the emergency operation, which has been in force since 20 March 2020, in order to prepare for teaching operations from 4 May 2020 and, subsequently, for normal operation. To the extent necessary, additional employees in scientific and non-scientific areas will return to the university from the home office in coordination with their superiors. Compliance with the hygiene conditions must be ensured.

When calling from the home office, the concerns of employees with care tasks must be taken into account in order to enable the responsible care of children and relatives in need of care. Bringing children to the workplace remains prohibited. The availability of facilities in home office must be ensured in coordination with superiors. Use shall be made of the possibilities of mutual substitution, setting up call forwarding, merging workplaces (e.g. secretariats) and regularly checking e-mail.

Laboratories

The preferred solution for work in the next few weeks is the home office wherever possible. However, important laboratory work is possible if the rules of hygiene and, of course, the usual rules for safe working in the laboratory are observed. Models such as shift operation and access restrictions via calendar regulations can be established to guarantee the necessary distance at the laboratory workplace.

For bachelor and master theses in the experimental subjects, home office is still the preferred working method. We ask you to check whether the topic can be changed so that, for example, a greater emphasis is placed on data evaluation or literature work. If this is not possible or only possible to a limited extent, students may be granted access to the laboratories of the research groups for the time of their laboratory work within the framework of their bachelor and master thesis. Of course, it is also important to ensure that the hygiene rules valid at that time and, of course, the current rules for safe working in the laboratory are observed. We kindly ask you to react to the restrictions with the greatest possible flexibility and to enable our students to graduate quickly.

Committees

Committees and boards usually meet digitally. Necessary working meetings on a smaller scale are only permitted under strict adherence to the hygiene rules of the University of Jena.

Video conference services

In addition to the greatly expanded streaming capacities of the multimedia centre and the already existing services such as DFNConf, Nextcloud and MS Teams, we will soon be adding the video conferencing services Cisco Webex and Zoom to our range of services. Further information will follow by mail and in the FAQs on the start page.

Business trips

Business trips are still restrictive (high demands on necessity), but are to be handled under the personal responsibility of the travellers and superiors. Alternatives such as video conferences etc. are preferable. Cancellable bookings of travel resources are generally preferable; if possible, it should also be possible to cancel attendance fees for congresses etc. If this is not possible, short-term bookings are to be preferred.

For domestic business trips, the travel cost center will no longer reject trips under these conditions with immediate effect.

For international business trips after 18 July 2020 (after the end of the lecture period), the Reisekostenabteilung will no longer reject trips under these conditions. Here, the travellers should set particularly high standards of necessity, since according to the current status, a two-week quarantine must be observed after returning to Thuringia/Jena.

Mouth and nose cover for employees

Until further notice, the extended mask obligation applies in Jena. The wearing of a mouth-nose-cover is also obligatory at the workplace if more than one person is working in one room. Exceptions, if more than 20 square meters per person are available in a room or if the hygiene and infection protection concept of the university can be applied and the distance of 1.5 meters is always guaranteed.

The University issues reusable cotton masks for its employees, which are to be used at the workplace, unless separate mouth-nose covers are already available. Employees are responsible for cleaning their own masks. In principle, one mouth-nose-cover is issued per employee. In individual cases, more masks may be made available for justified requirements. Requests for masks can be made using a form via the secretariats of the institutes, central facilities and central university administration.

Further information

For further information please check your e-mails and the FAQ on the homepage of the university regularly: https://www.uni-jena.de/en/200407_Corona_Informationen_en.